City of Prescott
  • 07-Aug-2018 to 21-Aug-2018 (MST)
  • Legal
  • Prescott, AZ, USA
  • $15.41 to $21.57
  • Hourly
  • Full Time

MAJOR BENEFITS FOR FULL-TIME REGULAR EMPLOYEES: Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant” with a disability to participate in any phase of the selection process.


Legal Secretary

 Pay Grade:  51     Pay Range:   $15.41 to $21.57 DOE/Q plus benefits

FLSA Status: Non-Exempt, eligible for overtime

Candidate of choice must pass pre-employment drug test and background check.

 

Education, Training and Experience:  Education, training and experience as a Legal Secretary equivalent to four (4) years; Bachelor or Associates degree preferred but not required. Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

 

Job Related and Essential Duties Including but Not Limited To:  Provides clerical support to City Attorney, and Assistant City Attorneys; formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, ordinances, contracts, and other documents as assigned; performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers; establishes and maintains civil case files including, filing documents, organization of files and closing files; files or e-files court documents as needed; maintains closed case file log; maintains calendars for legal deadlines; picks up and delivers office mail and distributes same; assists with public record production; performs daily court runs for court filings, picking up court documents for both Civil and Criminal Division; assist Criminal Division with misdemeanor prosecution cases as needed; performs related general office tasks as assigned. Other duties as assigned.

 

Job Related and Essential Qualifications: 

Knowledge of basic legal principles, practices, and techniques in both Civil and Criminal Law

Knowledge of general judicial procedures

General knowledge of Arizona criminal and civil procedures

Knowledge of basic office procedures, practices, grammar and legal formatting

Ability to file court documents electronically

Ability to operate software programs, 2007 Microsoft word, 2007 Excel, Outlook, Munis Financials and Power Point, etc.

Knowledge of basic electronic case management system

Skills in maintaining records, files, preparing legal documents, correspondence and other documents

Ability to follow complex oral and written instructions

Ability to operate office equipment, including personal computers, multi-line telephones, calculators, copy machines, scanners and other general office equipment

Ability to type proficiently

Skills in planning, organizing, filing, monitoring calendars and deadlines

Attention to details and ability to maintain confidentiality regarding cases and legal matters

Dependability in meeting critical deadlines

Ability to write and speak effectively

Ability to use good judgment, tact and discretion

Ability to work as a team player and work well within a small office setting

Ability to establish and maintain effective working relationships with City employees in other departments

 

Physical and Visual Ability: sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.

 

Hearing and Speaking Ability: sufficient to clearly, concisely and effectively communicate in person and over the telephone.

 

 

Deadline: Applications must be received by 5:00 PM on August 21, 2018

To apply for this position please visit our website at http://cityofprescott.applicantpro.com/jobs/

City of Prescott, Human Resources, 201 S. Cortez St., Prescott AZ 86303

(928) 777-1286   (800) 748-6205     Email: hr@prescott-az.gov  

EEO/M/F/V/H/D/NSE           Posted: August 7, 2018

 

 

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MAJOR BENEFITS FOR FULL-TIME REGULAR EMPLOYEES: Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance.  PROBATION: Each employee must satisfactorily serve an established probationary period.  NOTE:  When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process.  

 

City of Prescott
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